How to electronically sign a Word document On the other hand, using digital signatures makes it possible to go paperless and get the contract back, signed, in just a few minutes. The entire situation can turn into an ordeal for both sides, not to mention the fact that it prolongs the process of closing the deal. Then, when the recipient finally gets the document, they need to repeat the same process.
If you still use a handwritten signature, the process of signing a contract in that scenario is impractical and time-consuming.įirst, you have to print, sign, scan, and send the contract by post. These days, it’s not uncommon for a company to negotiate business with another company halfway around the world. So, to make sure your digital signature is admissible, take time to check your country’s requirements. That said, regulations surrounding electronic signatures aren’t unified worldwide. In practical terms, this means your document becomes invalid even if you change a single comma.
The integrity of the document after signing, meaning it can’t be changed after all the parties have put their signatures on it. In the case of multiple signatories, the document isn’t valid until all parties sign it.ģ. This means, for example, that any changes to a contract before it’s signed are considered to be a new contract proposal. The content of the document and the intent of the parties. Depending on the legislation, there are several verification methods, including email, SMS, or electronic IDs.Ģ. Who signed the document, or, in other words, proving the identity of the signer. Making an electronic signature safe and valid isn’t as easy as taking a photo of or scanning your physical signature. In all the countries where digital signatures are legally binding, their status depends on:ġ.
What makes an electronic signature valid? That said, there are still doubts about the safety of digital signatures, which leads us to the next point. It confirms that the signer agrees to the terms of a contract or any other legally binding document.
Just like a physical signature, an electronic signature serves as a stamp of authentication. But before we jump into the step-by-step procedure, let’s cover some basics. In fact, businesses that use e-signatures reduce their document handling costs by 85%. And since over a million companies worldwide use Microsoft Office, there’s no better time than now to show you how to sign a Word document. Most documents are digital in today’s computer age, so there’s no good reason to keep using ink-based signatures.
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